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Hassle-Free
Leasing
Proactive Maintenance
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Transparent Reporting
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Existly’s Long-Term Property Management delivers turnkey rental portfolio management, comprehensive tenant screening, lease administration, rent collection, maintenance coordination, and transparent financial reporting, maximizing ROI, ensuring regulatory compliance, and giving landlords true peace of mind.
Fully manage operations for property management businesses remotely.
Long-Term Rentals
Key Points
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Leasing Coordination: Multi-channel marketing, virtual tours, lease prep & e-signatures.
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Tenant Screening & Placement: Background, credit & rental-history checks for reliable occupants.
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Rent Collection & Arrears Management: Automated invoicing, online payments, late-fee enforcement.
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Maintenance & Inspections: 24/7 ticketing, vetted vendor dispatch, regular move-in/move-out and preventative inspections.
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Financial Reporting & Owner Statements: Monthly P&Ls, year-end summaries, and real-time owner portal access.
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Legal Compliance & Risk Management: Lease enforcement, insurance verification, and local regulation support.
Short-Term Rentals
If long-term leases aren’t your thing, let Existly take over your short-term rental operations from start to finish. We handle everything, from Airbnb and VRBO listing optimization to dynamic pricing, guest communication, and turnover coordination. Sit back as we maximize your occupancy and revenue with our full-service short-term rental management.
Marketing & Listing
Existly’s Rental Listing Marketing service maximizes property exposure on leading portals like Zillow, Apartments.com, Realtor.com, using SEO-optimized titles & descriptions, targeted digital ads, and immersive virtual tours & floorplans to attract qualified tenants fast.
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Multi Channel Listing
Expand your reach across Apartments.com, Zillow & more.
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SEO-Optimized Descriptions
Use relevant keywords to boost search rankings.
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Targeted Digital Ads
Drive traffic with local, high-quality online ads.
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Virtual Tours & Floorplans
Engage Prospects with interactive walkthrough.
Hassle-free long-term rental management
steady income, total peace of mind.
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Lease Coordination
Existly’s Lease Coordination service streamlines lease drafting & execution, tenant onboarding, move-in scheduling, and lease administration, ensuring compliance, efficient lease management, and stress-free property performance.
📝 Lease Draft & E-Sign: Generate and send lease documents for quick e-signatures.
🔍 Move-In Scheduling: Arrange walkthroughs and key handoffs seamlessly.
🔄 Renewals & Amendments: Arrange walkthroughs and key handoffs seamlessly.
📂 Doc Storage & Compliance: Securely archive and manage all lease paperwork.
Maintenance Coordination
Existly’s Maintenance Coordination service offers 24/7 maintenance ticket triage, vetted vendor dispatch, and end-to-end repair management, including before-and-after inspections, proactive scheduling, and real-time updates, ensuring optimal property maintenance, transparent cost tracking, and comprehensive owner reporting.
Reactive Repairs
24/7 tenant request intake & triage
Dispatch of vetted local vendors Before-and-after inspections with photo reports
Preventive Maintenance
Scheduled seasonal inspections.
Recurring service coordination.
Proactive work-order planning to avoid costly breakdowns.
We simplify rent collection with automated invoicing, secure online portals, and proactive follow-up, so you enjoy consistent cash flow without the hassle.
🧾 Automated Invoicing & Reminders
Rent notices sent each month via email/SMS/Calls
🔒 Secure Online Payments
Tenants pay by ACH, credit card, or digital wallet.
⏰ Late-Fee Enforcement
⏰ Late-Fee Enforcement
Preconfigured rules apply fees and trigger collection alerts.
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Rent Collection
Key Features
📊 Transparent Reporting
Real-time dashboards and itemized owner statements.
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Invoice
Generation
Tenant Notification
Payment
Processing
Reconciliation & Disbursement
Move In & Move Out Coordination
We schedule and manage every move-in and move-out, coordinating walkthroughs, key handovers, cleaning, inspections, and deposit reconciliation, to ensure seamless transitions and full documentation.
Move In
Existly’s Move-In Coordination ensures seamless tenant onboarding, property walkthroughs, digital lease signing, key handoff, welcome-kit delivery & utilities setup.
Move Out
Existly’s Move Out Coordination ensures seamless turnovers with final inspections, cleaning & repairs, damage assessments, and security deposit reconciliation, preparing your property guest or tenant-ready.
Property Accounting & Delinquencies Management
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Property Accounting
We reconcile every transaction, rent, fees, expenses, vendor invoices, in real time and integrate directly with your PMS. At month’s end, you receive detailed P&L statements, balance sheets, and customized owner reports, all accessible via your secure dashboard.
Delinquencies Management
Our automated arrears workflow issues rent reminders, applies late fees, and triggers escalation notices. Serious delinquencies are routed to payment-plan coordination or legal support, with all actions logged and reflected in your financials.
Key Features
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Real-Time Reconciliation
Sync income and expenses instantly for up-to-date ledgers.
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Automated Arrears Workflow
Rent reminders, late-fee enforcement, and notifications.
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Comprehensive Reporting
Monthly P&L, balance sheet, and cash-flow statements.
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Escalation & Collections
Payment-plan setup and legal-notice coordination.
Owner & Tenant Communication
We act as the central hub for all owner and tenant commun, ensuring tenants receive prompt, professional responses and owners stay informed with regular updates. Through our secure portal and multi-channel messaging, we manage inquiries, broadcast announcements, and escalate issues, fostering transparency, trust, and satisfaction on both sides.
Our team also coordinates routine notices, like inspection reminders and policy updates, to keep everyone aligned. And if emergencies arise, we provide immediate outreach and clear next steps to resolve matters swiftly.
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