Existly Logo EXISTLY
Vendor Coordination

We run the back office so you can stay on site and run the jobs

Vendors lose money on missed callbacks, slipping jobs and unsent invoices. We bring in the work, keep it moving, and make sure every invoice goes out on time.

Book a Consultation Download Portfolio
What changes

More work in, less lost to poor follow-up

One team and one point of contact. Money in on time. Found and trusted online. No in-house admin to hire.

One point of contact

A named team that knows your jobs, your clients and your crew.

Money in on time

Invoices out the same day, payments tracked, overdue accounts chased.

Found and trusted online

A working website, a maintained Google Business Profile and an account that looks alive.

Core service

Bringing in new work

Most vendors wait for the phone to ring. We go and find the work instead.

Target list built

FM and PM companies in your service area that need reliable trade partners.

Outreach on your behalf

Introductions made in your name, not ours.

Jobs qualified first

Scope and expectations checked before the job reaches you.

Ready to start

Work arrives scheduled, not as a voicemail to return.

Core service

Job management

Winning work is half of it. The other half is not dropping it. Every job runs the same way, whether it is new or already on the books.

Logged and qualified

New jobs captured the moment they arrive.

Work orders tracked

Existing jobs followed through rather than forgotten.

Dispatched correctly

Sent to the right person with the detail they need.

Straight onto the calendar

As soon as the tenant confirms a time the job is booked, with no round of confirmation calls. Your crew sees it immediately.

Clients and tenants updated

Kept informed without you doing it.

Followed to sign-off

Closed properly, with evidence attached.

Core service

Invoicing and billing

Vendors lose money when invoices take two weeks to go out. Every invoice goes out on time, in the format each client expects.

Prepared to client requirements

Each account has its own format. We use theirs.

Sent on time

Same day, not at the end of the month.

Payments tracked

Overdue accounts chased without you making the call.

Backlog cleared

Existing unsent invoices dealt with during onboarding.

Growth services

On top of the coordination: easier to find, harder to doubt

Meta ads on Facebook and Instagram are included from the first plan down in pricing.

Simple pricing

One flat monthly fee, no hourly billing

No per-invoice charges and no in-house admin to hire.

Meta ad budget is paid by the vendor and billed separately. Domain and hosting are billed at cost.

Coverage

USA-wide, with depth in fifteen cities

We coordinate vendors nationwide and hold the deepest property and facilities management relationships in the major metros.

FAQ

Questions vendors ask

What kinds of vendors do you work with?
Handyman, HVAC, plumbing, roofing and other trades. If the work is dispatched to a crew and invoiced to a property manager, it fits.
How do you find new work for me?
We build a target list of facilities management and property management companies in your service area, reach out on your behalf, and qualify the job before it reaches you. What lands on your calendar is scheduled and ready to start.
Do I have to change my software?
No. We work inside what you already use. On the $700 plan we can set up job management software and train your crew on it, but that is an option rather than a requirement.
How fast are invoices sent?
Same day in the format each client expects. Vendors lose money when invoices sit for two weeks, so clearing any existing backlog is part of onboarding.
What is not included in the monthly fee?
Meta ad budget is paid by you and billed separately, and domain and hosting are billed at cost. There is no hourly billing and no per-invoice charge.
How do I get started?
A discovery call, then setup, then your first coordinated jobs. There is no separate onboarding fee.

Tell us where the jobs are slipping

A short call, an honest look at how work reaches you now, and a clear answer on what we would take over first.

Book a Consultation +1 (786) 220 2634